Why You Need Paper Sorters and How to Organize Using Them
Who would have thought
something simple could be an amazing and useful product for getting things
organized? Paper sorters are something you can use every day that will surely
help you save some time locating where you placed your files, or even save you
from the headache of trying to remember where you placed documents and which
stack of papers they are in. Paper sorters are efficient and functional.
Paper sorters can be
placed everywhere. You can have them in your home or your office.
Here are a few things
to help you realize how useful paper sorters are:
Getting Rid of the Paper Clutter
When you're drowning
in paperwork, or you have a lot of files lying around the room, it sure can get
messy, and there can be a significant chance of losing some files and finding
them only when you don't need them anymore. That's a headache you're sure to
get when you have files everywhere, and you're unorganized. Paper sorters are a
tremendous help to get things organized, and you can put them in your work
office, home office, or study table.
Staying in an organized and clean space.
You are increasing
your productivity by being in a clean and organized workspace. Adding a paper
sorter on your office desk along with your other desk accessories can make it
look stylish yet still be functional. If you have a lot of office supplies or
if you have a small desk, you can actually get a wall mounted mail sorter or
paper sorter. Imagine a pile of files organized in a sorter, and instead of
having a stack of documents in your desk, you could put in a frame or a small
plant instead. This will help you create a workspace that's efficient and
clean.
· Keeping the Drawers Tidy
You might have a clean
desk, but once you get the drawers opened, the papers are all messy. Paper
sorters can also be a drawer organizer; from there, you can draw out files and
locate the ones you need fast
and easy. That's efficient when you have so many files, and you don't have the
time to go through each one. Arrange them properly with the help of drawer
organizers.
· Time Management
When you don’t have a lot of time in your hands to go through all the
papers in your desk, you can use a paper sorter and an hour of work for
searching the right file will take you less than a minute to find, efficient
working will result in faster performance and productivity for you.
· Good investment
Why is it called a good investment? Because when the workplace is messy,
and there are a lot of employees walking around looking for files, it can be
chaotic, and that might create problems. It's never productive to be in a work
environment that is chaotic and stressful. Paper sorters help eliminate the chaos and
stress.
· Paper Sorters Can Save You Money
If used for a personal purpose, imagine storing your warranty documents
and having the appliance you just bought break. You can pull out the warranty document you stored and use it. In this case, the paper sorter just helped you
save from repairs and from actually buying another appliance.
Another situation that lets the paper sorter save the day is storing
some financial receipts. What if one payment you made months ago was missed out
by a company, and they ask you to pay the penalty for late payment? Just go
through your papers and pull out a documented file with the proof of the
payment you made. That's life made easy, and this is why paper sorters can be a
good investment that some people can take for granted.
Three types of paper sorters:
1. Wall Mounted Mail Sorter
These are the ones you
stick in your wall at the office or at home for work or school-related
purposes. It's like getting a book on a shelf that helps you go through your
paper without opening up a drawer or going to your desk.
2. Desk Organizer
Usual paper sorters
are found on top of the desk. This is very useful if you have a lot of work to
go through and you have to get the papers right beside you. It can be used for
most secretaries or jobs that need data entries. Desk organizers can help you
breeze through transitioning from one document to another.
3. Drawer Organizer
When you have
confidential information in your documents or if you simply want to keep your
files private, you can keep it in the drawer but still have them organized with
the help of drawer organizers. They can help you sort out files by date, month,
alphabetically, or any other category. Drawer organizers are usually used for
private purposes like patients, clients, customer data, and other confidential
documents.
You have a paper sorter, but you don't know how to sort out all of your files?
Sorting can be a tricky process
because there are just too many methods in sorting them, and you also have to
carefully plan out which type of sorting method is for your work.
Here are some tips
that you can use to help you sort out your papers and files:
1. Review the nature of your business or work.
If you're working for
a clinic, you need to get things sorted by alphabetically so you can pull out a
patient's file when they come by, and it will be easier to locate when you ask
for their last name. If you're in sales, you probably have the papers organized
by date or by the level of the enterprise, like if it's a sale for a
corporation, small business, or individual. Reviewing the nature of the
business you are in will help you get the right category that you will need.
Here are some
categories that are usually used for work-related purposes:
·
Alphabetical
·
By month
·
By year
·
Levels or
Stages
Here are some
categories that are usually used for personal purposes:
·
Insurance
·
Licenses
·
Mortgages
·
Bank
Statements
·
Taxes
·
Warranties
2. Execute the right arrangement.
When you have figured
out the category that you think would best suit you or the business, it’s time
to get things organized. Use the paper sorter and the groups you just imagined
and made for your documents. Start organizing and arranging your files while
trying to familiarize yourself, so when the time comes, you can map out where
that category is.
3. Create labels.
If you have a lot of
files and categories, you can't rely on your memory to remember all of those.
Get them organized, sorted then labeled. Create a label that's short and
visible to read with one glance. Don't make labels that need you to squint your
eyes to see (that does not save you time). Create labels with a text in a large
and visible font size, have them in one to three words. You can also have them
labeled by colors to make it faster for you to identify or maybe just something
that will help you remember what category those files are.
4. Clean out the junk.
Sorting out your files
will lead you to find papers that you've stored for the last five years that
are of no use anymore. You'll probably find old receipts, expired warranties,
drafted letters, or different kinds of documents that belong in the trash. When
you're sorting things out, have your garbage can beside you and throw those
useless papers and files out in the trash, leave only the essential and
necessary documents.
5. Take your time.
Arranging, organizing,
and sorting all your things may not take 1 hour to finish. Don't rush through
the process, because you might throw out papers that were useful or important.
Calm down and take your time. Do not be overwhelmed with the number of
documents you have to organize, because this might create problems in the
future. Take a few breaks, grab some coffee, or listen to some music while you're
arranging and cleaning out your drawers and desks.
6. Finding a good place.
When everything's
ready and sorted out, find a good place to store them in. You can have it on a
wall-mounted paper sorter, in a drawer organizer, or even have it in the desk. Pick
a place in your office or home where you're comfortable with it. If you need to
go through your files every day, select a location where it is convenient and
accessible for you to go through any time of the day. If you have files that
are to be kept private, get that drawer in an area where it’s not accessible
when you have guests or visitors, somewhere that you’re the only one who can
gain access to or keep it somewhere you think is safe in your office or home.
It's not easy to find
good quality paper and mail sorters that are affordable. Aside from that, it
would look nice if your organizer matches well with the room. Some organizers
can have dual purposes like a good desk at the top and drawers below. If there
is limited space in the room of your office or house, there might be a need to
customize the size and design of the paper sorter.
I’d recommend
Charnstrom products for these needs. We've got ready-made products with
different designs and colors for you to choose from.
Our products are made
for organizing your files and things and are made for your home and office.
Offering different kinds of colors from white, silver, black, brown, and many
more. Products made from wood, plastic, and steel that will ensure the best
quality. Imagine having stored everything, organized neatly, and then have the
organizer break. That would mix up all your files in one dump! So you have to
go through the process all over again. Quality at a reasonable price is what
you'll see in Charnstrom. Different kinds of organizers from desk type, cabinet
type, shelf, and wall mountings are available at affordable prices.
Here are the different
kinds of sorters we offer:
·
Open Back or Pass-Thru Sorters
·
Sorter and Table Combination
These products come in different sizes and the capacity of the files
they can provide. There are some with small pockets, some with many for storing
a lot of files or mail. You can choose different kinds according to their use
for you.
When you want to have your design custom made for you, head over to our free design assistance and start building your own sorter, starting for
two columns down to 6 columns with options of having a table on top and the
number of tiers or rows you will need. When you are just browsing, you can head
over to their sorter builder, select the options you prefer, and request a
quote for it. This can help you get an idea of how much it will cost to build
you your desired sorter.
However, if you don’t need to customize one, you can just check out their
ready-made sorters and furniture and browse through the full catalog for a lot
of options you can choose from.
Aside from offering quality and affordable items, we also provide
efficiency with our most popular shelf identification products. For one package, you can
get 25 pieces, and you can choose between a velcro label, which is convenient
for you to move around because it's removable, so you can easily switch up the
tags and the categories if ever you want to move your files. If you think you
want them on the same area, already in a fixed location, we also offer labels
with cardboard insert and adhesive-backed plastic ID. These labels are made for
the long term and create organized labeling for your categories.
So from the heavy-duty kind of sorting, they offer paper sorter shelves
or racks since they are big and wide that allows you to add more files in. They
also have office and desk type for smaller files and even stand in steel racks
for lesser papers and files.
When you have things
arranged and appropriately organized, boosting work performance, efficiency in
time management, and an increase in productivity will be a result. Another
additional bonus is not feeling chaotic when you're looking for a file and not
remembering where you last placed it. Paper sorters sure do save you from the
headache that being unorganized gives you. Paper sorters allow you to work in a
stress-free environment and is also a good investment for you and your office.